Extract Data from Invoices with Camtom Docs

Why Automate Invoice Data Extraction

Manual data entry from commercial invoices is one of the most repetitive and error-prone tasks in trade operations. An average operator spends 10 to 20 minutes per invoice, and the manual error rate hovers around 5%. A single wrong value, unit of measure, or supplier detail can delay customs clearance, trigger audits, or result in overpaid duties. Camtom Docs reduces processing time to under one minute per invoice with accuracy above 97%.

Step 1: Upload the Commercial Invoice

From the Docs module in your Camtom dashboard, click Upload Document or drag and drop the file directly onto the upload area. Camtom Docs supports PDF, JPG, PNG, and TIFF formats. You can also forward invoices via email to your dedicated Camtom Docs email address for automatic processing — ideal for high-volume workflows where invoices arrive directly from suppliers.

Step 2: Wait for Processing

The computer vision engine will analyze your document in seconds. It automatically identifies the key fields: supplier information (name, address, country), buyer details, invoice number, date, currency, Incoterms, and the full product table with description, quantity, unit price, and line totals. A progress indicator shows real-time status while the document is being processed.

Step 3: Review the Extracted Fields

Extracted data is displayed in an editable form alongside the original document. Fields with high extraction confidence appear highlighted in green, while those that need verification appear in yellow. The side-by-side view makes it easy to compare the extracted values against the source document at a glance.

1. Verify that the total number of line items matches the invoice.
2. Confirm that calculated totals match the invoice grand total.
3. Check that the Incoterm and currency are correct.
4. Correct any field highlighted in yellow — these are the ones most likely to need adjustment.

Step 4: Validate and Approve

Once you have reviewed all fields, click Approve to finalize the extraction. The validated data is then saved and ready to flow into downstream processes. If you find errors, simply click on any field to edit it inline — changes are saved instantly and the confidence model learns from your corrections over time.

Step 5: Export or Send to Classification

After approval, you have several options. You can export the structured data as an Excel spreadsheet or JSON file for use in your own systems. You can send the product descriptions directly to TariffPro for automatic HTS classification. Or you can push the data into your filing workflow — all information flows without re-entry, eliminating transcription errors entirely.

Batch Processing for Multiple Invoices

You can upload multiple invoices at once. Camtom Docs processes them in parallel and notifies you when each one is ready for review. The batch queue shows status for every document — processing, ready for review, or approved — so you can manage large volumes efficiently without losing track of any document.

Integrating Docs into Your Workflow

Camtom Docs is designed to fit into your existing workflow, not replace it. Use the API to connect Docs to your ERP, TMS, or customs management system. Extracted data can be pushed automatically via webhook when processing completes, enabling fully hands-off invoice digitization for routine shipments.